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Special Events Permit Application

  1. Sultan Washington 1905
  2. Special Events Permit

    Please fill out all the required information completely. Attach all site plans showing locations of all signs, fire hydrants, structures, and  parking areas. Attach any routing maps for parades, races, including indications for all streets or portions of streets to be closed. Submit  proof of liability insurance. A non-refundable application fee will be due at the time of application.

    Fees for City support services will be paid after departmental review and determination of costs, before the permit is issued. Application shall be submitted to the City at least 30 days prior to the date of proposed event. 10 days notice is required to surrounding  properties. If you are not certain about a particular requirement or response, provide your best estimate. 

  3. *** This permit is required to be submitted 30 days prior to the proposed event, if late it will be denied**

    In addition, 10 days notice is required to surrounding  properties. If you are not certain about a particular requirement or response, provide your best estimate.  You may also review SMC 9.14 regarding Special Events requirements on our website at!/Sultan09/Sultan0914.html


    If you plan to have commercial food vendors, electrical service or tents, state and county inspections may be required  including Snohomish County Fire Marshal, Snohomish County Public Health District, and State Department of Labor and  Industries.

  5. Road closures require proper barricades and proper advance notice per State law. Barricades are available from the city. Permitees can pick-up and return barricades between the hours of 7AM to 3PM by appointment at their own expense or the city can place the barricades and signs and charge you the direct cost. For more information, contact the Public Works Department at 360-793-7901 to schedule a Pre-Application Meeting.
  6. Will you need the city to place the barricades?*
  8. The following is a checklist relating to any special event held on private or public property, or within a public right of way. Please check those items, which apply.
  9. Will you have a parade?*
  10. Will you allow Floats in the parade?*
  11. Must be constructed of fire retardant materials

  12. Open Flame or Cooking Facility*
  13. Electrical Power Requirements for the Event*
  14. Compressed Gas Cylinders*
  15. Dumpster with Capacity of 1.5 cubic feet or more*
  16. Tents, Canopies, or Awnings?*
  17. Fire Code Permits required for tents over 200 sq. ft. & canopies over 400 sq. ft.

  18. Trailers, Motor Homes, Booths, Stages, or other portable structures*
  19. Building permits may be required

  20. Temporary Parking Facilities*
  21. If Public Right of way, Street Closure Permit may be required

  22. Temporary Signage*
  23. Temporary Sign Permit may be required

  24. Will Smoking be Allowed*
  25. Non-combustible ash containers required

  26. Acknowledgements of Understanding
  27. Insurance May Be Required*

    Depending on the size and type of event, the City may require your organization (Chamber, Home Owner Association, Non-profit, etc) to provide proof of Commercial General Liability insurance in the amount of $1,000,000 combined single limits per occurrence, prior to obtaining permit.  A copy of the endorsement naming the City as an additional insured must be attached to the Certificate of Insurance.  Sponsoring agency agrees to reimburse damage repair to City property.

  28. Emergency Access*

    Permittee agrees to maintain access for emergency vehicles.

  29. Hold Harmless*

    Permittee agrees to defend, indemnify and save harmless the City, its appointed and elective officers and employees from and against all loss or expense, including but not limited to judgments, settlements, attorney fees and costs by reason of any and all claims and demands upon the City, its elected or appointed officials or employees for damages because of personal or bodily injury, including death at any time resulting there from, sustained by any person or persons and on account of damage to property including loss of use there from, arising out of any activity under or in connection with this event, except only such injury as shall have been occasioned by the sole negligence of the City, its appointed or elected officers or employees.

  30. Agreement*

    "I have read and fully understand the requirement of the City of Sultan special events permit policy and hereby agree to all sections of said policy. Further, I hereby hold the City harmless from liability for any action arising from use of the City facilities."

  31. Electronic Signature Agreement*
    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
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