Snow & Ice Response Plan

This Snow and Ice Response Plan (PDF) has been prepared for the purpose of communicating the designated roadways, in priority order, that will receive snow plowing and sanding services during winter snow and ice events. This Plan also provides a description of plowing and sanding services that will be employed by the Public Works Department. This Plan includes the methods by which roadways will be monitored and Public Works Department will be alerted to adverse conditions.

Available Equipment

The City of Sultan owns the following equipment which is available for snow plowing and sanding services. Snow plowing and sanding equipment is prepared for operation by Public Works personnel and is maintained by city staff.

Primary Equipment

Primary Equipment - plowing and sanding:

  • Dump Truck – 5 yard
  • Drop-in Sander – 4 yard 
  • Snowplow – 10’ blade
  • F-550 Dump truck – 3 Yard
  • Drop-in Sander – 1.5
  • Yard Snowplow – 9’ blade

Primary equipment will be used to perform plowing and sanding operations on Priority 1 Routes (Identified later in this plan). Depending on weather conditions, primary equipment may be used to perform plowing and sanding on Priority 2 Routes but only after Priority 1 Routes have been addressed.

Secondary Equipment

Secondary Equipment - plowing:

  • Backhoe
  • Bob Cat Skid Steer
  • Traffic and Safety signage - miscellaneous signs and barricades

Secondary equipment will be used to perform plowing operations on Priority 1 Routes in the most severe conditions.

Priority 3 Routes

It is anticipated that in most snow and ice conditions, Priority 3 Routes (all other roads not designated Priority 1 or 2) will not receive plowing or sanding services.

Available Materials

The City of Sultan Public Works Department maintains a stock of materials for snow plowing and sanding operations. The following materials are kept in stock at the City Shop facilities located at:
703 1st Street
Sultan WA 98294

Minimum quantities are maintained as indicated:

  • Sand 50 tons
  • Salt 4 tons

Trained & Qualified Personnel

The City of Sultan personnel have been trained in snow plowing and sanding operations and are available to perform these services. Six employees have received this training and routinely participate in snow plowing and sanding events. Three of the employees are from the Street Department and the remaining employees are from the Water and Wastewater Departments.

Sanding

Sanding operations begin when unsafe conditions exist, primarily on hills, sharp corners and intersections. Sanding operations may be initiated by a request from the Mayor or at the judgment of the Public Works Director or Public Works Operations Manager. Known problem areas shall be addressed on a regular basis during hazardous conditions and/or severe weather.

Sanding will also take place during snow events following and/or concurrent to snow plowing.

Snow Plowing

Plowing operations shall commence when snow accumulation has reached 2 inches or sooner according to the judgment of the Public Works Director or Public Works Operations Manager. Priority routes have been established and shall be adhered to unless otherwise authorized.

During extreme weather events, it may not be possible to reach Priority 2 and 3 areas for some time. The focus will be kept on the Priority 1 routes during these situations so Police, Fire and basic services can be provided to those in need.

The City may close Sultan Basin Road during plowing operations or if deemed unsafe by the Public Works Director, Public Works Operations Manager, the Police Department, or the Fire Department.

What the City Will Not Do

The City will not do the following during a snow event:

  • Plow driveways
  • Plow gravel roads under any circumstances
  • Plow private streets under any circumstances
  • Provide rock salt for Walbrun Road
  1. Communication
  2. Areas of Priority

The Public Works Director will assess the weather and roadway conditions and initiate action. Outside of normal working hours (Monday through Friday, 7:15 a.m. to 4:15 p.m.), the Public Works Operations Manager will be responsible for making a Citywide assessment, and may also initiate sanding/plowing operations at their discretion.

The Operations Manager will be available for call-out in severe winter weather events. The Operations Manager or the Public Works Director may schedule additional personnel to respond when extra help is needed.

When unforeseen severe winter weather events occur and urgent sanding/plowing is necessary, the Operations Manager shall initiate a rapid response within 30 minutes of such an event. Callback will be done in accordance with the approved bargaining agreement.

Emergency Phone Numbers

Please use the following numbers to contact the Public Works Department or After-Hours Emergency Line. When calling after hours, please call the afterhours emergency phone first. If no response if received within 30 minutes total time, begin calling the remaining numbers listed:

  • Public Works Department
    Phone: 360.793.1164
    Monday through Friday
    8:00 a.m. to 5:00 p.m.
  • After-Hours Emergency Line
    Phone: 360.793.2231, then press 5

If you cannot reach someone at the After-Hours Emergency line, please dial 911.

Core Communication Group

Daily status updates via email will be sent during winter weather events requiring sanding or plowing. In emergency situations, the Core Group will be apprised of the situation immediately and be kept updated until the situation is resolved. The Core Group is defined as:

NameTitleEmailPhone
Russell WiitaMayorEmail Russell360.793.2231
Tyler ChristianCity AdministratorEmail Tyler360.793.2231
Ben MacDickenOperations ManagerEmail Ben360.793.1114
Nate MorganPublic Works DirectorEmail Nate360.793.2262
Craig HessPolice ChiefEmail Craig425.388.6262
Seth JohnsonFire ChiefEmail Seth360.913.4315
Julie GratteauAdministrative AssistantEmail Julie360.793.1164
Tami PeveyCity ClerkEmail Tami360.793.2231
Janice MannUtility Billing SpecialistEmail Janice360.793.1129